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into a handy document that lives directly on • Urgent and Important: Put these first on
your desktop so you can quickly find them your to-do list.
when you need them.
• Urgent and Not Important: Delegate these
7. Instill a sense of urgency with mini- if you can. If not, tackle them next.
milestones • Not Urgent and Important: Pencil some
It’s hard to chip away at larger goals. The time in your calendar to handle these in the
payoff seems so far away, which makes it near future.
tough to keep yourself focused and motivated.
• Not Urgent and Not Important: These can
That’s the beauty of breaking those larger probably fall off your list entirely for now.
objectives down into smaller milestones.
For starters, it makes the entire process feel See? It brings a little order and strategy to all
more manageable. Plus, it’ll give you more of your tasks, rather than just guessing about
opportunities to score frequent wins. So, break where you should get started.
that mountain down into some molehills. It’ll 9. Make time for yourself by scheduling
feel way less daunting that way.
self-care
8. Figure out what’s most important with We’ve all heard of the importance of self-care,
this matrix but that doesn’t mean making time for it is
Do you ever have so much to do that you can’t easy. It’s something that you need to be really
even figure out where to start? We’ve all been intentional about.
there, and it’s easy to be so paralyzed by Make yourself stick to it by scheduling it (yes, I
disdain for our to-do lists that we don’t end up mean physically blocking space on your actual
making any progress at all. calendar) every single week.
Setting up a simple matrix can help you figure Whether it’s a hot yoga class, a massage,
out what you should focus on first. It’s easy: dinner with a friend, or even just some time
draw a square, and then divide it into four to sit on your couch and veg, you’ll be far
equal parts. Along the top line of the square, more inclined to make time for yourself if you
write “urgent” and “not urgent,” and along reserve it proactively.
the left-side line write “important” and “not
important.” When it comes to your work life, it’s easy to
become stuck in your ways and stick with the
Then, start plotting your tasks in the same bad habits. But, if you’ve vowed that this
appropriate squares. Maybe that grant is the year you’re going to change that, these
application is both urgent and important, hacks can help.
but responding to social media comments is
important but not urgent. Put one (or even a few!) of them into play,
and watch as the positive changes start
This matrix makes it easy to categorise your happening.
tasks and then address them accordingly:
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