Page 10 - PA_Enterprise_May-2023

PAE
brain performance, with red known to increase
attention to details while blue sparks creativity.
Surround your workplace with these colors to
enhance productivity.
Two-Minute Rule for Small Tasks
Do not waste time deciding whether you
should do small tasks that keep cropping up
throughout your day. Instead, ask yourself if
you can complete the task in 2 minutes or less
– if yes, go ahead with the task. If not, add the
task to your to-do list for later.
Listen to Productive Music
Music is an excellent therapy to help maintain
focus and stay productive. Choose music that
enables you to focus on the task at hand.
Use Templates for Regular Tasks
Create templates for routine tasks that are
created the same way every time. This will
save you a lot of time and increase your
overall productivity.
Group Similar Tasks
Batch similar tasks so you can complete them
with the same frame of mind. This will make
your work process flow smoothly and help you
do more in less time.
Avoid Multitasking
It might be tempting to do two things
simultaneously, but multitasking does more harm
than good. Research shows that about 98% of
people are less productive when they multitask as
they are not focusing on a single task.
Use an Important/Urgent Matrix for
Decision Making
An effective time management tool called
Important/Urgent Matrix or Eisenhower
Matrix helps prioritize tasks on the basis of
10
how important or urgent they are. The matrix
divides tasks into four different quadrants -
Important & Urgent, Important & not urgent,
Not important & urgent, Not important & not
urgent. This method ensures you spend your
time effectively as well as efficiently.
Start Your Day With a Tough or Easy Task
The way you start your day dictates the flow
of the rest of the day. You can either start
by doing the most demanding task first, so
everything else feels more effortless, or do the
easiest thing first to gain valuable momentum.
Use the “One and Done” Rule
Most of us tend to keep some tasks aside,
thinking of taking care of those tasks later. But
rarely do we actually do those later because
we won’t add them to our to-do- lists. To avoid
this, add each new task to a to-do list, so
there’s no risk of forgetting later.
Take Regular Breaks
Breaks give your mind a much-needed chance
to recover from intense focus, but you must
maximize the benefit of breaks. Zone out
completely or meditate during breaks to relax
your mind and body.
Create a Break Agenda
List everything you want to do on your break
and squeeze these between work time. This
will help accomplish tasks efficiently during
work time. Thus, you’ll wisely use your break
time to do things you enjoy.
Work in Short Bursts
The human mind can concentrate on the
same thing for a short span. So, it makes
sense to work in short bursts like the
Pomodoro technique, where you work in
25-minute sessions with 5-minute breaks in
May 2023