Expense Reports

[jennika]

My company still does an old fashion expense report.  My boss brings me his receipts, I tape them on a sheet of paper and log them into a form.   I would love to know if this is normal or has expense reports moved into the technology age?

[msmarieh]

We still do the same. Original receipts are required by the IRS in an audit, I believe, although they may accept scanned receipts.

[claudiamag]

I do two types.  Some expenses are reported using old fashion paper reports with the receipts attached.  Some others are paid with company credit cards and those expenses are reported monthly via an online system with scanned receipts.  These reports first go to an outside company for auditing, then to the persons supervisor for approval and finally to Finance for a second audit and payment to the CC company.

[M.]

We still attached and mail in receipts, as well. However, we also scan and save a digital version.

[GrumpyPants]

People who claim expenses in my company - whether employees or Board members - have to complete their own expense claims and attach receipts.  Receipts, especially VAT receipts (a bit like sales tax), are required by our auditors and HMRC.