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gee4
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I did Cathy, several times and got no answer until this morning. I updated my boss's calendar as tentative until I got a reply.
My job seems to be about chasing others at the moment.
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rose.winter1980
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Well, at least it is settled, Gee.
Perhaps you should start that admin network you mention. And have your CV ready for when the CEO's PA hands in her notice. I'm sure you would be perfect for the job.
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gee4
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20 odd years she has been here, and like most of the other secretaries in that age bracket, straight from school. I doubt any of them will ever move on. It's too comfortable and too well-paid!
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gee4
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OMG this place just gets worse!
Some of our company directors and managers are due to attend an annual event in Paris next week. Once again it is assumed that secretaries have all the info, but of course with me being new, I have no idea how big the event is or what the procedure is as regards booking travel and hotels.
I have just been told this morning by the events manager that she "normally block books accommodatiion" however since hotels wanted payment up front she didn't bother. I have contacted our travel agent this morning to check availability only to be told a lot of hotels are already full or rates are very expensive.
This is not how I operate, or organise events. Wouldn't it have been informative for the events team to email secretaries advising them of the event, "it's that time of year again for XXX, here are the dates, please ensure you make the necessary travel arrangements"...
Some individuals have accommodation at airport hotels near the event, while others are in staying in central Paris.
Once again, having organised events all my working life, I am shocked at how badly this has been handled. Another one chalked up to experience.
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JessW
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Gee
Have you thought about asking your boss what (if any) additional annual/regular events he usually attends etc and put them in your diary to track even before someone drops it on your lap from the compost heap that they call organising? It will save you time int he long run and you will be able to chase the 'organising PA' for details in plenty of time to do everything you will need to do or, failing that, she/he may come back (preferably in writing) saying they are doing x, y and Z, meaning when they naff it up again you will come out smelling of roses - especially if you manage to rectify the mistake(s) for at least your boss!
Just a suggestion!
Jess
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gee4
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Yes I could if he had time to sit with me and go through the diary. He's more likely to direct me to one of the other secretaries....
<< sighs >>
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JessW
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 Shame. All that time lost and details beggared up because of lack of communication. I bet there isn't even a master list of what corporate events happen etc! I feel for you Gee, now and in the hours/days/weeks/months (and please not years!) of your need. As my dear old mum used to say, patience is a virtue, virtue is a grace, and grace should know better at her age!
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gee4
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I know...you just have to bite your tongue, grit your teeth and get on with it.
Anyway I was very resourceful today. Managed to get my travellers into a hotel at the airport near the event exhibition centre. Not sure I am allowed to post the site, but if you are ever stuck for accommodation at the last minute, it's a very useful site.
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peaches2160
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Gee:
Please send me the link to that site in. Would love to add it to my tool box. Thanks.
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officepa
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Gee - if you were in the war I bet you would work in the unscrambling of codes office!!  |
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gee4
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...and the funny thing is, I keep smiling through it all!!  |
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gee4
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Another incident... I had been asked to put a placeholder in my boss's diary for dinner while away on business in two weeks time. When I came back from holiday last week my boss was away on business so I informed the CEO's PA I would have an answer today. After speaking with my boss today on his return and discussing his diary and travel plans for the next 2 weeks, I called into her office to speak about some other queries after lunch, only to be told my boss is no longer required to attend. Is it me or what?! Could she not have told me last week when I replied to her email saying I would update her today? I was here all of last week bar Monday when my boss was here. If she was able to tell me so quickly then she already knew he wasn't required yet she never bothered saying anything. And so it goes on...  |
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gee4
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« Reply #27 on: January 26, 2011, 09:03:03 am » |
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Now my boss and I are missing emails because HR have spelt his name incorrectly on a meeting invite. Thankfully someone had the sense to forward it to me.
Seriously, how am I expected to do my job when others can't get it right?
Wonder what the excuse is for this error?!?!
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