Meeting Room Designs

Theatre Style

Theatre-style seating consists of several rows of chairs facing the front of the room. This arrangement works best for formal presentations, where participants are focused on the presenter. Because there are no tables, this arrangement isn't conducive to taking notes or working on a laptop. Since participants can't easily take notes in a theatre-style arrangement, you should make the presentation available to attendees in written or electronic format.

This style is one of the best for large groups, but it should also be noted that some people are uncomfortable without a desk or table in front of them.

Classroom Style

A classroom-style setup uses long, narrow tables placed in front of rows of chairs - all facing the speaker. This setup is ideal for formal presentations in front of medium-sized to large groups where the audience is expected to take notes. Using the tables, participants can write notes, work on their laptops or use PDAs. Surge protectors and extension cords should be strategically placed so that they are available to everyone, but not in the way. The presenter can use either a screen or an interactive whiteboard with his computer.

Banquet Style

A banquet-style setup consists of several tables scattered throughout the room. This setup is perfect for small breakout sessions or collaborative work groups. You shouldn't use this style for very large groups or seminars where speakers or presenters will be setup at the front of the room. Smaller groups usually work best with this style of room.

U-Shape Style

A U-shaped arrangement is ideal if participants need to see the front of the room and work in small groups. Because this style is conducive to both formal presentations and collaborative work, it combines the best of both worlds. Meeting or seminar participants can comfortably watch presentations in the front of the room, while still maintaining contact with the people around them.