Hi gee4,

You were kind enough to respond to my first post on this forum, so I thought I would repay your courtesy with this post which may help you.

It is quite a few years ago when I was asked to do this but the way I go through it was by (and this is time consuming I'm afraid) keeping a 15 min by 15 min log for 3 days, each 15 mins box being completed with what I had been doing during that 15 mins (does that make sense?).  At the end of a (usual) day, I would break down by percentage what I had been doing - I did this over a 3 day period and came up with quite a good guide as to what percentage of my day was spent on what task - i.e. 20% meetings, 15% telephone and so on.

Obviously this will depend on when you have to hand over this information - you may only be able to do it for one day.  

Actually, it was a quite an eye opener for me as it highlighted areas where I could do things differently - I was amazed how much time I spent on the phone for instance.

I hope that helps, but I am sure some other ladies will have useful ways of doing this.

Regards
TopSec

Good morning ladies,

Thank you all for your very helpful replies - and I agree that the biggest hurdle will be striking up the correct balance of relationship with any membes of staff that may have been turned down for this role.

Although I don't start my new job until after Easter, I have been in regular contact with the new company (and my boss) so things are becoming a little clearer all the time - I have asked them to set me 3-4 very definite goals for the coming 12 months which I think will be sufficient, given that I will be "finding my feet" during this time.

Once again, thanks for your responses and I will definitely write again to let you all know how its going.

Regards
TopSec

Hi everyone,

Although I have used DeskDemon for quite a few years, this is my first posting, so a big hello to everyone.

I am about to start a new job after Easter (having been in my present employ for about 8 years).  I have been asked by a previous boss to go and work with him in his new company which he joined about 8 months ago.  He said that he had been trying to recruit since he joined but hasn't found anyone who he is comfortable with, which was a real compliment for me.

At present I am employed as an Exec PA, but the new job will be as a European Executive Administrator - very grand sounding I know, but it is a new role and that is the title they have given to it.  Basically I will be looking after all our European offices which will mean extensive travel.  My question really is whether you have any tips on (a) starting a new role within an existing company; and (b) what you recommend as first steps.  I know this is a little vague, but it will be quite a daunting task to begin with, getting to know everyone, setting up new procedures etc.

Any suggestions/comments will be greatly appreciated.

Sorry for the long post, but I hope I have given you a feel as to what I am asking.

Thanks in advance.

Regards
TopSec