Title: Annual Leave / Sick Leave Procedure
Post by: cianocc on December 15, 2006, 02:59:28 pm
Hi,
Please help, I am trying to put together a leave procedure for about 33 staff, at the moment I get them to fill leave forms that i put together when we had 10 staff now that we have grown I find it difficult to make sure that forms are returned to me. Any ideas?
Please help, I am trying to put together a leave procedure for about 33 staff, at the moment I get them to fill leave forms that i put together when we had 10 staff now that we have grown I find it difficult to make sure that forms are returned to me. Any ideas?
Title: Re: Annual Leave / Sick Leave Procedure
Post by: gee4 on December 15, 2006, 03:19:40 pm
Yes.
One way is to keep these yourself. Individuals obtain their forms from you when they want to book leave, it is signed by their manager or supervisor and then returned to your for filing.
The way we manage this is my new company (over 200 staff), is that we have folders labeled A-Z which sit in an open plan area in front of the HR team for easy access by all staff. Again individuals take their leave form, complete it and have it signed by their manager or supervisor and then return it to the appropriate folder.
This info is reported on each month so it is necessary for the information to be readily available.
One way is to keep these yourself. Individuals obtain their forms from you when they want to book leave, it is signed by their manager or supervisor and then returned to your for filing.
The way we manage this is my new company (over 200 staff), is that we have folders labeled A-Z which sit in an open plan area in front of the HR team for easy access by all staff. Again individuals take their leave form, complete it and have it signed by their manager or supervisor and then return it to the appropriate folder.
This info is reported on each month so it is necessary for the information to be readily available.
Title: Re: Annual Leave / Sick Leave Procedure
Post by: diamondlady on December 15, 2006, 03:32:40 pm
First a warm welcom to Desk Demon. Second, I've moved your post from Sound Off to this forum so it's in it's proper place. Sound Off is for the Editor only to post.
I'm sure you'll receive excellent advice, and look forward to seeing you post on a regular basis. Again, welcome to the forums! Any questions, please just ask!
Diamondlady
Peer Moderator
I'm sure you'll receive excellent advice, and look forward to seeing you post on a regular basis. Again, welcome to the forums! Any questions, please just ask!
Diamondlady
Peer Moderator
Title: Re: Annual Leave / Sick Leave Procedure
Post by: countrigal on December 16, 2006, 03:02:02 pm
I can't imagine trying to do timecards for an organization that doesn't keep this information electronically. I find keeping timecards extremely easy, but then we all (employees) request our leave in the computer program which tracks our actual leave balances, then our supervisor must approve it electronically in order for the timecards to go through appropriately (without errors). As timekeeper, you can post their leave without supervisor approval (since most of the time they've already been off by the time you post it) and it's just waiting before timecards are submitted for the payperiod for the suprevisor to approve all overtime or leave. This works really well for us, and I wouldn't want to try it any other way.
CountriGal
Peer Moderator
CountriGal
Peer Moderator
Title: Re: Annual Leave / Sick Leave Procedure
Post by: gri03550 on December 16, 2006, 11:29:26 pm
Hi cianocc
Welcome to DD!
I keep a supply of request forms for Annual Leave / Leave of Absence that staff collect from me as and when they require them. I also maintain a clour-coded calendar in Excel detailing staff leave / absence days so the Line Manager can see at a glance when staff are in / out.
It's simple yet effective.
Matt Griffin AffIQPS, LIAV
Welcome to DD!
I keep a supply of request forms for Annual Leave / Leave of Absence that staff collect from me as and when they require them. I also maintain a clour-coded calendar in Excel detailing staff leave / absence days so the Line Manager can see at a glance when staff are in / out.
It's simple yet effective.
Matt Griffin AffIQPS, LIAV
Title: Re: Annual Leave / Sick Leave Procedure
Post by: raindance on December 18, 2006, 12:24:58 pm
My company has similar procedures to those already described. Along with a rule: no signed form returned to HR ... no annual leave. It's a bit draconian, but it works like a charm.
R.
R.